Incident Management Policy and Procedure

1. Purpose:

This policy outlines the process for reporting, investigating, and managing incidents that affect Sydney Harbour Surf Club (SHSC) participants, coaching team and managements safety, health, and wellbeing.

2. Scope:

This policy applies to all active SHSC members, staff, contractors, and volunteers.

3. Definitions:

- Incident: Any event that causes harm or poses a risk to participants.

- Notifiable Incident: Incidents required to be reported to SHSC Management.

1. Procedure:

- Incident Reporting: All incidents must be reported within 24 hours. Incident report forms to be filled out by staff and submitted to management.

- Investigation Process: Management will initiate an investigation within 48 hours. Affected parties will be notified, and steps will be taken to minimise further harm.

- Documentation and Reporting: Detailed records of the incident, actions taken, and outcomes will be maintained.

5. Review:

This policy will be reviewed annually or after each significant incident.